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Glossary for Government Contractors

Government Contract Acronyms

BAFO: Best and Final Offer

BOA: Basis of Award

BPA: Blanket Purchase Agreement

CAV: Contractor Assistance Visit

CCR: Central Contractor Registration

CICA: Competition in Contracting Act

CO: Contracting Officer

CPARS: Contractor Performance Assessment Review System

CPES: Comprehensive Professional Energy Services

CSP: Commercial Sales Practices

CTA: Contractor Team Arrangement

D&B: Dun & Bradstreet

DAR: Defense Acquisition Regulation

EPA: Economic Price Adjustment

EPLS: Excluded Parties List system

ESRS: Electronic Subcontract Reporting System

FAR: Federal Acquisition Regulation

FAS: Federal Acquisition Service

FBO: Federal Business Opportunities (FedBizOpps)

FFATA: Federal Funding Accountability and Transparency Act

FPDS: Federal Procurement Data System

FPR: Final Proposal Revision

FSC: Federal Supply Class

FSRS: FFATA Subaward Reporting System

FSS: Federal Supply Schedule

GSA: General Services Administration

GSAM: General Services Administration Manual

GWAC: Government Wide Acquisition Contract

HSPD: Homeland Security Presidential Directive

IDIQ: indefinite Delivery Indefinite Quantity

IFF: Industrial Funding Fee

IOA: Industrial Operations Analyst

JWOD: Javits-Wagner-O”Day Program

LEED: Leadership in Environmental and Engineering Design

MAS: Mulitple Award Schedule

MOBIS: Mission Oriented Business Integrated Services

NAICS: North American Industrial Classification Standard

OSBDU: Office of Small and Disadvantaged Business Utilization

PIV: (Federal) Personal Identification Verification

PPIRS: Past Performance Information Retrieval System

PRC: Price Reduction Clause

PSC: Product and Service Codes

PWS: Performance Work Statement

QAP: Quality Assurance Plan

QASP: Quality Assurance Surveillance Plan

RFI: Request for Information

RFP: Request for Proposal

RFQ: Request for Quote

SAM: System for Award Management

SCA: Service Contract Act

SIC: Standard Industrial Classification

SIN: Special Item Number

SOW: Statement of Work

SSQ: Schedule Sales Query

T&C: Terms and Conditions

TAA: Trade Agreements Act

TEMS: Telecommunication Expert Management Services

USC: United States Code

WAWF: Wide Area Workflow

WDOL: Wages – Department of Labor

Agency Acronyms

DHS: Department of Homeland Security

DOD: Department of Defense

DOI: Department of Interior

DOJ: Department of Justice

DOL: Department of Labor

DOT: Department of Transportation

EPA: Environmental Protection Agency

FOIA: Freedom of Information Act

GSA: General Services Administration

HHS: Department of Health and Human Services

HREEO: Human Resources and Equal Employment Opportunity

OCIA: Office of Congressional and Intergovernmental Affairs

OCSC: Office of Citizen Services and Communications

OCR: Office of Civil Rights

OEM: Office of Emergency Management

OGC: Office of General Counsel

OGP: Office of Governmentwide Policy

OGS: Office of General Services

OIG: Office of Inspector General

PBS: Public Buildings Services

USDA: United States Department of Agriculture

U.S.C.: United States Code

VA: Department of Veterans Affairs

Definitions

8(a) Streamlined Technology Acquisition Resources for Services (STARS): a small business set-aside contract for technology solutions administered by the General Services Administration (GSA).

Acquisition: the obtaining of supplies or services by the federal government with appropriated funds through purchase or lease.

Acquisition Career Management Information System (ACMIS): a Governmentwide database that collects educational and training information on the Federal acquisition workforce, managed by the Federal Acquisition Institute.

Advertising and Integrated Marketing Solutions Schedule Contract (AIMS): a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase advertising and marketing services used to educate the public.

Affiliates: business concerns, organizations, or individuals that control each other or that are controlled by a third party. Control may include shared management or ownership; common use of facilities, equipment, and employees; or family interest.

Applications’N Support for Widely-diverse End-user Requirements (ANSWER): a Government-Wide, Multiple Award Indefinite Delivery/Indefinite Quantity Contract administered by the General Services Administration (GSA) enabling federal consumers to purchase Information Technology (IT) services.

Best and Final Offer: a contractor”s final offer following the conclusion of discussions in relation to negotiated procurements.

Blanket Purchase Agreement (BPA): an agreement established by a customer with a General Services Administration (GSA) Schedule Contractor to fill repetitive needs for supplies or services.

Board of Contract Appeals (BCA): an independent tribunal that hears and decides contract disputes between government contractors and the General Services Administration (GSA).

Buildings and Building Materials Schedule Contract: a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase building materials, as well as prefabricated structures.

California Multiple Award Schedule (CMAS): contracts available for use by California State and Local Government Agencies that offer a wide variety of products and services, including Information Technology (IT) products and services, at prices which have been assessed to be fair, reasonable, and competitive.

Central Contractor Registration(CCR): the primary vendor database for the U.S. Federal Government. Registration with CCR is mandatory in order to apply for a General Services Administration (GSA) Schedule Contract.

Certified 8(a) Firm: a designated small business that is at least 51 percent owned by one or more individuals who are both designated socially and economically disadvantaged, and eligible to receive federal contracts under the Small Business Administration’s 8(a) Business Development Program.

CONNECTIONS: an 8-year Governmentwide, Multiple Award, Indefinite-Delivery Indefinite-Quantity Contract (MA IDIQ) that enables federal consumers in an office building, campus, or base environment to purchase products and services to meet equipment, support services, and customized solutions needs.

Chief Acquisition Officer (CAO) or Contract Officer (CO): a General Services Administration (GSA) staff member, who signs purchase orders, thereby awarding orders to contractors.

Chief Information Officer (CIO): a General Services Administration (GSA) officer who manages the Electronic and Information Technology (IT) business for the Office of Governmentwide Policy (OGP).

Comprehensive Furniture Management Services (CFMS): a Multiple Award Schedule Contract (MAS) that provides Federal Consumers with services related to project management, interior design, assets maintenance, reconfiguration management,and packaged environments.

Contract: a mutually binding, legal relationship obligating the seller to furnish supplies or services, and the buyer to pay for them.

Contracting: purchasing, renting, leasing, or otherwise obtaining supplies or services from non-federal sources. Contracting includes the description of supplies and services required, the selection and solicitation of sources, the preparation and award of contracts, and all phases of contract administration.

Contractor Team Arrangement (CTA): an arrangement under the General Services Administration (GSA) Schedules Program, in which two or more GSA Schedule Contractors join together to provide a total solution to meet a customer”s needs.

Data Universal Numbering System (DUNS): a 9-digit number, required in order to apply for a General Services Administration Schedule Contract, which is assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

Defense Acquisition Regulatory Council (DARC): a group composed of representatives from each Military department, the Defense Logistics Agency, and the National Aeronautics and Space Administration in charge of the Federal Acquisition Regulation (FAR) (see definition) on a joint basis with the Civilian Agency Acquisition Council (CAAC).

Defense Federal Acquisition Regulations Supplement(DFARS): a supplement to the Federal Acquisition Regulations (FAR, see definition) that provides Department of Defense (DOD) specific acquisition regulations.

e-Buy: an online Request for Quotation (RFQ) tool for commercial supplies and services offered by General Service Administration (GSA) Schedule contractors who are on GSAAdvantage.

Electronic Funds Transfer(EFT): the transfer of currency from one account to another via electronic means.

Energy Services Schedule Contract: a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase energy management, optimization, and support services.

Environmental Services Schedule Contract (ES): a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase services related to environmental compliancy and protection.

eOffer/eMOD: a web-based application that allows vendors to prepare and submit their General Services Administration (GSA) Schedule Contract offers and GSA Schedule Contract modification requests electronically.

Fair and Reasonable Price: a price that is fair to both parties, considering the agreed-upon conditions, promised quality, and timeliness of contract performance. ”Fair and reasonable” price is subject to statutory and regulatory limitations.

FedBizOpps: an online portal that enables commercial vendors to search, monitor, and retrieve opportunities solicited by the federal contracting community.

Federal Acquisition Regulation (FAR): a set of rules that govern executive agencies in acquiring goods and services.

Federal Acquisition Service (FAS): the result of a reorganization plan that consolidated the Federal Technology Service (FTS) and the Federal Supply Service (FSS) into one organization.

Federal Advisory Committee Act (FACA): an act by Congress that ensures advice rendered to the executive branch by the various advisory committees, task forces, boards, and commissions formed over the years by Congress and the president, be both objective and accessible to the public.

Federal Computer Acquisition Center (FEDCAC): aSolution Development Center (SDC) for the General Services Administration (GSA) that awards and administers Information Technology (IT) contracts for the Federal Technology Service (FTS).

Federal Disposal System (FEDS): the General Service Administration’s (GSA”s) computer system for recording, tracking and controlling the nationwide inventory of excess and surplus property of the federal government.

Federal Management Regulation(FMR): a document that replaces the Federal Property Management Regulation (FPMR) which details policies and regulatory requirements on managing property and administrative services.

Federal Office Systems Exposition (FOSE): the largest, annually occurring Information Technology (IT) exposition serving the government marketplace.

Federal Procurement Data System (FPDS): a central repository of statistical information on federal contracting.

Federal Systems Integration and Management Center(FEDSIM): a group of General Services Administration (GSA) Project Management professionals that, through specialized Multiple Award Contracts and other governmentwide sources, are able to offer project, technical, and acquisition expertise to federal consumers who need to complete large, complex Information Technology (IT) projects.

Federal Trade Commission(FTC): a government body created to prevent unfair methods of competition in commerce.

Federal Travel Regulation (FTR): a document that details statutory requirements and Executive Branch policies for travel by federal civilian employees and others authorized to travel at government expense.

Financial and Business Solutions Schedule Contract (FABS): a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase financial services.

Freedom of Information Act (FOIA): a federal law enacted in 1966 that establishes the public”s right to obtain information from United States Government Agencies. Upon written request, the agency must disclose the desired records, unless they can be lawfully withheld from disclosure under one of nine specific exemptions set out within the FOIA. In this case, burden to substantiate why the information may not be released is placed on the government agency.

Full and Open Competition: a competition, with respect to a contract action, where all responsible sources are permitted to compete.

General Services Administration (GSA): a centralized authority for the acquisition and management of resources for the Federal Government.

General Services Administration Acquisition Manual (GSAM): an incorporation of the General Services Administration Acquisition Regulation (GSAR) (see definition) as well as internal agency acquisition policy.

General Services Administration Acquisition Regulation (GSAR): a document listing regulations to guide the acquisition process for the General Services Administration (GSA).

General Services Administration (GSA) Schedule Contract: a long-term governmentwide contract between commercial firms and the General Services Administration (GSA) that provides federal consumers with access to over 10 million commercial products and services at prices which have been assessed to be fair, reasonable and competitive.

Governmentwide Acquisition Contracts (GWAC): task order or delivery order contracts, operated by an executive agent designated by the Office of Management and Budget (OMB), for Information Technology (IT) established by one agency for governmentwide use.

General Services Administration (GSA) Multiple Award Schedule (MAS): another term fora General Services Administration (GSA) Schedule Contract (see definition).

GSAAdvantage: an online shopping and ordering system administered by the General Services Administration (GSA) that offers federal consumers access to thousands of supplies and services provided by vendors who hold GSA Schedule Contracts.

Hardware SuperStore Schedule Contract: a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase hardware supplies, appliances, and machinery.

Historically Underutilized Business Zone (HUBZone): a classification developed to identify small businesses in historically underutilized zones in order to stimulate economic development and create jobs in urban and rural communities.

Indefinite Delivery/Indefinite Quantity (IDIQ): a term used to distinguish contracts that have no predetermined delivery or quantity.

Industrial Funding Fee (IFF): a .75% user fee built into General Services Administration (GSA) Schedule Contract prices to cover the Federal Acquisition Service’s (FAS) cost of operating the Multiple Award Schedule Program (MAS). The total revenue collected by the vendor as a result of the IFF is reported to the Office of Contract Management and sent to the FAS quarterly.

Information Technology Schedule Contract (IT): a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase Information Technology (IT) products and services.

Language Services Schedule Contract: a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase language related educational materials, training, and translation services.

Logistics Worldwide Schedule Contract (LOGWORLD): a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase logistics consulting services.

Management, Organization, and Business Improvement Services Schedule Contract (MOBIS): a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase management and consulting services.

Millennia: a Governmentwide Acquisition Contract program made up of nine Indefinite Delivery/Indefinite Quantity (IDIQ) Contracts that enables federal consumers to purchase Information Technology (IT) services.

Millennia Lite: a Multiple Award, Indefinite Quantity/Indefinite Delivery (MA IDIQ) Governmentwide Acquisition Contract (GWAC) that enables federal consumers to purchase Information Technology (IT) solutions.

Most Favored Customer (MFC): individuals or entities that receive the best prices, discounts, and/or concessions, regardless of selling terms and conditions.

Multi-agency Contracts (MACs): task order or delivery order contracts established by one agency for use by government agencies to obtain a variety of supplies and services.

Multiple Award Indefinite Delivery/Indefinite Quantity (MA IDIQ): a Multiple Award Contract that has no predetermined delivery or quantity, and can therefore be used by Federal Agencies worldwide.

National Customer Service Center (NCSC): an information source for any of the products or services available from the General Services Administration (GSA).

North American Industry Classification System(NAICS): a classification system developed jointly by the U.S., Canada, and Mexico to provide new comparability in statistics regarding business activity across North America.

Office of the Chief Financial Officer (OCFO): a branch of the General Services Administration (GSA) whose mission is to provide policy leadership in strategic planning, budgeting, and financial management.

Office of the Chief People Officer (OCPO): a branch of the General Services Administration (GSA) that provides customers with workforce, organization, and workplace business solutions.

Office Furniture Schedule Contract: a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase furniture such as computer desks, chairs, and file cabinets.

Office Imaging and Document Solutions Schedule Contract: a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase document duplication and management products, as well as related services.

Office Products Schedule Contract: a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase supplies and services necessary for the office to function efficiently.

Professional Audio/Video Schedule Contract: a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase audio/video equipment, digital telecommunications products, as well as security related surveillance technology.

Professional Engineering Services Schedule Contract (PES): a General Services Administration (GSA) Schedule Contract enabling federal consumers to purchase engineering services.

Purchase Order (PO): a legal and binding document used to procure goods and services.

Request for Information (RFI): a document issued to the public in order to gain valuable industry input to assist in the acquisition planning process and gain a greater knowledge of industries’ ability to provide these services.

Request for Proposal (RFP): a document submitted to one or more potential suppliers detailing project specifications and application procedures, and eliciting a response for supply of said products and services.

Request for Quotation (RFQ): a document submitted to one or more potential suppliers eliciting quotations for a product or service.

Scientific and Engineering Workstation Procurement (SEWP): a Government-Wide Acquisition Contract (GWAC) administered by NASA that provides the latest Information Technology (IT) products and services to Federal Agencies.

Service-Disabled Veteran-Owned Small Business (SDVOSB): a small business—one that is smaller than a given size as measured by its employment, business receipts, or business assets—that is at least 51 percent owned by one or more individuals who are service-disabled veterans.

Small Disadvantaged Business (SDB): a designated small business that is at least 51 percent owned by one or more individuals who are both socially and economically disadvantaged.

State Purchasing Agreements (SPA): price schedules in the state of Florida enabling Florida State and Local Government Agencies to purchase products and services that are not commonly used, and therefore not available on a State Term Contract.

State Term Contracts (STC): contracts issued by the Department of Management Services State Purchasing Office enabling Florida State and Local Government Agencies to purchase commonly used products and services.

Task Order: an order for services placed against a specific contract.

Temporary Administrative and Professional Staffing Services Schedule Contract (TAPS): a General Services Administration (GSA) Schedule Contract enabling federal consumers to hire qualified temporary associates who can work a short time, or from an initial 120workdays up to a maximum 240workdays.

Texas Multiple Award Schedule (TMAS): contracts available for use by Texas State and Local Government Agencies that offer a wide variety of products and services,including Information Technology (IT) products and services, at prices which have been assessed to be fair, reasonable and competitive.