Learn about the GSA Schedule from our Beginner’s Guide Here

GSA Post-Award Checklist

Securing a GSA Schedule is no small feat, but effective post-award contract management is just as important to your success.

Maintaining a Current, Complete, & Compliant GSA Contract

As a potential twenty year contract, the viability of your GSA Schedule is largely dependent upon your ability to maintain:

  • Compliance with Contract regulations and requirements; and
  • An up-to-date price list that reflects your most current products, services, and pricing

Developing a solid marketing plan for targeting government buyers is the first step to becoming a successful GSA Schedule Contractor.  The next step is to implement a system for ensuring your GSA Schedule Contract is consistently current, complete, and compliant.

GSA Contract Management Checklist

GSA Schedule Contract holders must annually update their registration on the System for Award Management (SAM.gov). Throughout the life of your GSA Schedule Contract this registration should be kept current and complete.

GSA is in the process of transitioning from digital certificates to DocuSign. However, until that process is complete, which is projected for later this year (Q2 FY 2021), it is important to maintain an active digital certificate to access the eMod system where you can submit changes to your contract.

Your Contracting Officer will use the information listed on your GSA eLibrary page to contact you. Potential customers may also contact you based on the information listed on eLibrary, so it is important to ensure this information is always current and complete.

GSA Advantage (https://www.gsaadvantage.gov/) is an online catalog of products and services available for procurement through the GSA Schedules. According to GSA, over one million customers visit the GSA Advantage! website per week, placing over 30,000 orders.

As a GSA Schedule Contractor you are required to upload your approved GSA Schedule Contract price list to GSA Advantage, even if your products/services do not lend themselves to online purchases. Your GSA Advantage posting should mirror your approved GSA price list at all times. This means only pricing, products, and services approved by your Contracting Officer through the award/modification process can be posted on Advantage. It also means when your contract modifications are approved, you should update your Advantage listing accordingly.

Check eBuy for new opportunities on a daily/weekly basis

eBuy (https://www.ebuy.gsa.gov/) program is an online Request for Quote (RFQ) system that allows GSA Schedule Contractors to receive relevant opportunities based upon the Special Item Number(s) they hold. Once your GSA Schedule price list is uploaded to Advantage! you will be able to login to eBuy and select the categories for which you would like to receive RFQ notices. Click here to view GSA’s eBuy Job Aid for Sellers.

In order to maintain compliance and maximize sales through your GSA Schedule Contract, it is important to keep pricing and product/service offerings up-to-date.  In order to make any change to your GSA Schedule Contract you must submit a modification request to GSA. Changes include but are not limited to:

  • Company Name
  • Company Address
  • Point of Contact Information
  • Addition/Deletion of Products/Services
  • Price Increases/Decreases

As a GSA Schedule Contractor you are required to submit various reports on a reoccurring basis. The chart below details required reports and their corresponding due dates. Two major requirements are GSA Sales reporting, also known as 72A reporting, and remittance of the Industrial Funding Fee (IFF). Contractors are required to submit a 72A report even if zero dollars were made through the GSA Schedule.

Report/Registration Date Due
Non-TDR Contracts

Sales Reporting/IFF Payment & Processing

Due Quarterly by: Apr 30th, Jul 30th, Oct 30th, and Jan 30th
TDR Contracts

Sales Reporting/IFF Payment & Processing

Due by 30th of Each Month

(IFF Can Be Remitted Monthly or Quarterly)

VA Sales Reporting Systems Due Quarterly by: Feb 28th, May 31st, Aug 31st, and Nov 30th
Small Business Subcontracting

*Not Applicable to Small Businesses*

Commercial Plan: Due Annually

Individual Plan: Updated Plan May Be Requested at Renewal

Individual Summary Report (“ISR”)

*Not Applicable to Small Businesses or Commercial Plans*

Due by Apr 30th and Oct 30th
Summary Subcontract Report (“SSR”)

*Not Applicable to Small Businesses*

Due by Oct 30th
VETS-4212

Required for contracts of $150,000 or more

Due by Sep 30th (Opens Aug 1)
Employer Information Report EEO-1

Required if you have 50 or more employees and a prime contract valued at $50,000 or more

Due by Mar 31st
Service Contract Report (“SCR”) Due by Oct 31st

Accurately tracking and reporting GSA Contract sales is particularly important because the Industrial Funding Fee (IFF) owed to GSA each quarter is calculated based upon sales.

Unless your GSA Contract is subject to Transactional Data Reporting (TDR), successfully tracking your Basis of Award (BOA) customer or customer class is an important component of contract compliance.  Your Basis of Award is just that – the basis upon which your contract pricing was negotiated and awarded. Any change in discounting practices offered to your Basis of Award customer or customer class must be reported to your Contracting Officer and may necessitate a change in your GSA Contract pricing as defined by the Price Reductions Clause.

GSA Schedule Contracts provide government contractors with significant potential for growth within the government marketplace, however they are governed by a wide set of laws and regulations. In order to be a successful GSA Schedule Contract holder, Contractors should implement a compliance program that:

  • Establishes a system for tracking items that impact compliance (GSA Sales, BOA, etc..)
  • Educates staff on procedures required to maintain the established tracking system
  • Sets internal controls for ensuring the effectiveness of the compliance program

Contractors who follow these recommendations can confidently focus on achieving sales and growth, knowing they have a solid system in place for maintaining GSA Schedule Contract compliance.

GSA Contract Management Assistance

Depending upon the scope and complexity of your GSA Schedule Contract, management can be anything from a time-consuming task to a complicated full-time job. Federal Schedules, Inc. offers a full range of GSA Contract management services to help relieve the administrative burden and provide you with a team of GSA Schedule Contract experts.  Our GSA Contract Management services include:

  • GSA Advantage! Uploads
  • GSA Contract Consolidations
  • GSA Contract Modifications
  • GSA Contract Renewals
  • GSA OIG Audit Support
  • IOA Contractor Assessment Support
  • Ongoing GSA Contract Maintenance
  • Subject Matter Expertise

© Copyright 2021 Federal Schedules, Inc