GSA Contract Extension

A GSA Contract is valid for a potential 20-year term. After the initial 5-year term, the contract must be extended every five years through what is called an option modification.

FEDSched can tackle the option to extend your GSA Contract, so your team can remain focused on sales.

Eligibility for Option to Extend GSA Contract
What You Need to Know About the Extension Option Process
Get Help to Extend Your GSA Contract

Eligibility for Option to Extend GSA Contract

Your GSA Contract renewal is not automatic; you must be invited by GSA to exercise your extension option. Your GSA Contracting Officer (CO) will determine if an invitation to extend should be issued based upon a number of factors which may include:

Compliance with contract terms & conditions
GSA approved pricelist current and up-to-date on GSA Advantage
Feedback from Contractor Assistance Visit (CAV) and Administrative Report Card
Sales requirements: $100,000 within the first five years and $125,000 within each following five-year period
Subcontracting goals reviewed and approved
Financial stability

What You Need to Know About the Extension Option Process

210 Letter & Option to Extend

The extension process will kick off with an email from GSA asking if your company would like to exercise your option to extend. This email is sometimes referred to as a 210 letter because it is sent approximately 210 days prior to your contract expiration date.

The person listed as your Authorized Negotiator will receive the extension option email, so it is important to keep your Authorized Negotiator and their contact information up-to-date.

Response Due 165 Days Prior to Contract Expiration Date

You must provide GSA with the required documentation via eMod by the date detailed in your 210 letter. This due date is typically 165 days prior to your contract extension.

While your GSA contracting officer may require additional documentation, at minimum, your Option modification should address:

Contract Compliance
Terms and Conditions
Re-representation of Business Size (Small Business Requirement)
Small Business Subcontracting Plan (Other than Small Business Requirement)
Commercial Sales Practice (CSP-1) (Non-TDR Contract Requirement)
GSA Price Proposal Template
Service Contract Act/Service Contract Labor Standards (Services Requirement)
Wage Determinations, Professional Compensation Plan and Uncompensated Overtime Policy (Services Requirement)
Commercial Price List

GSA Clarifications & Negotiation As Needed

If you respond to GSA by the set deadline, you may think the matter of your contract extension is complete. However, until you receive notification of approval, your option to extend is under review. During this time, be on the lookout for clarification requests from GSA, and be prepared to respond promptly. Depending on the circumstances, in addition to responding to clarifications, you may also need to renegotiate your contract.

Approval of Extension Option

When your contracting officer completes their evaluation and is satisfied with the information received, you will receive an email notification stating you have received your option extension. The email will include your new contract period, along with instructions to update your GSA price list.

Get GSA Contract Extension Help

While securing a GSA Contract extension is not quite as involved as obtaining the original Contract Award, it can be complex and time-consuming. Deadlines imposed by your Contracting Officer also add another layer of stress.

FEDSched offers full-service GSA Contract extension assistance to alleviate the complexities associated with the extension process and allow your resources to remain focused on core responsibilities.

Our contracts team will coordinate with you to prepare an extension package based upon your:

Final Proposal Revision,
Current Organizational Structure,
Product/Service Offerings, and
Pricing

After review and submission of the extension package, FEDSched will handle all correspondence with your Contracting Officer, keeping you informed during the entire process. Our team will provide expert guidance on how to best respond to GSA information requests. If required, we will also work closely with you to conduct contract negotiations.

Request a Quote for GSA Contract Extension Assistance

What Clients Say

“The level of service we have received from FEDSched is unparalleled. Our firm was able to get our GSA Schedule in record time and the entire contract acquisition process was incredibly efficient. I have worked with multiple government contracting consulting firms now and FEDSched has surpassed them all!!”

-Dan Surber, Chief Executive Officer (Alpine Consulting Partners, LLC)

“While I expected outsourcing to provide us with the benefits of having someone assist in the general administration of the process, I was pleasantly surprised to discover the REAL value your firm brought to this project — strategy and negotiation expertise.”

-Allen Christy, Vice President (Cherokee Nation Government Solutions)

“I would like to thank you and your organization for doing an outstanding job on our GSA Schedule. I never doubted my selection of Federal Schedules, and you proved me correct. From the very first meeting, to our award today, your organization has been wonderful.”

-Keith E. Johnson, Director Federal Operations (Akamai Technologies, Inc.)

“Thanks again to you for all your vigilance and perseverance in securing this Federal Contract for EarthWalk. Your work was impeccable!”

-Frank E. Spengler, Director, Bids & Special Projects (EarthWalk Communications, Inc.)

“After dealing with our past consultant, and the frustration of waiting extended periods of time for modifications and updates to occur, I have been amazed at how responsive your firm is and how quickly you are able to work with GSA to update and modify our Schedule. It has contributed to the significant success of my firm in the past year.”

-David Phelps, Director, Chairman & CEO (Merlin International)

“I have used Federal Schedules to manage 6 GSA Federal Supply Schedules for two different companies over a period of 12 years. They know the system very well and as someone who had never stuck his foot into that pond prior to our initial efforts they could not have made it easier.”

-Kevin Wilson, Director, President (DLH Solutions, Inc.)

“Having had to get on a GSA schedule at a previous company, I can tell you that using Federal Schedules to obtain Scitor’s three schedules took less than half the time it took me to do so independently.”

-Charlie Menickelly, Director of Contracts (Scitor Corporation)

“I wanted to say thank you again to everyone for getting the bed modification completed in time for us to win the bid we were going for. Apparently our competition thought we were lying about having the bed on contract as according to them no one can get anything on contract that fast. Apparently the competitor was not happy when they realized all was in order. So kudos to the team on accomplishing such a fast mod.”

-Lindsay Santos, National Sales Director (American Contract Furniture)

“We couldn’t be more pleased with the support and results that we received from Federal Schedules in pursuing our GSA Schedule (MOBIS). Elizabeth Wright was incredibly knowledgeable, patient, professional yet personable, and thorough in her work in supporting us along the way. There was a clear plan/roadmap provided and discussed from the outset, which is very important in understanding what’s involved in obtaining a Schedule, in planning for and managing the expectations of what’s ahead. We highly recommend Federal Schedules.”

-Dave Eden, CEO (ECG, Inc.)

“I would like to personally thank Federal Schedules, Inc., specifically Erika Peterson and Thomas McCrary with all the help they provided me in obtaining a GSA Facility Maintenance Schedule. They helped me every step of the way from the very beginning, about what items and information I would need to provide them, in order to package all the material together, to submitting all the necessary items, to getting the GSA review expedited, to negotiating the terms with the GSA Contract Officer. If it wasn’t for all there help and guidance, I don’t know if I could of gotten it on my own. Thank you very much!!”

-Shane Vazquez, President (Paradigm Services, Inc.)

“Federal Schedules, Inc. was invaluable in helping us acquire our new GSA Contract. They guided us through the entire process, from gathering and completing the required documentation through the final negotiations. Federal Schedules even managed most of the communication with our GSA contracting officer. We are so pleased with the new contract, and we couldn’t have gotten there without them!”

-Pamela Hopkins, President & CEO (DataSource, Inc.)

“As a shipping professional, I understand the critical role that experience and planning play in any project. This is why I particularly appreciate FEDSched’s work in expertly navigating us through GSA’s contract process. With FEDSched at the helm, Safesea received a GSA PSS Contract for logistic services in less than five months from submission to GSA. Thank you to Tom , Erica and the FEDSched team for all your work and guidance on this effort!”

-S.V. Anchan, President (Safesea Transport, Inc.)

“I want to thank the staff and management at Federal Schedules for support and guidance in preparing a successful proposal for our recently awarded GSA Schedule 70 contract. We interviewed a number of companies with experience in preparation and submission of GSA proposals and were all in agreement to engage Federal Schedules based on our interview and subsequent follow ups. We specifically wanted Melody and Peter to be our points of contact and we couldn’t have been happier. We opted for the 12 month support plan as we felt it made sense to have the benefit of their expertise for a period after award to allow us to get up to speed on all compliance and reporting requirements.

I would like to say we could not be happier with the service we have received and accessibility, responsiveness and expertise are clearly mission critical in this company. I would highly recommend Federal Schedules for anyone that might be considering the daunting task of a GSA proposal and we recommend the ongoing support plan as is it has allowed us to put early focus on marketing while knowing expert support is only a call or email away.”

-Charlie Livingston, Jr., Bid Specialist (Edge Technology Distributors, Inc.)

“The work FEDSched conducted on our behalf was outstanding, from clearly explaining the complicated procedures associated with attaining a GSA contract, to ensuring that our final application was the best reflection of the services we wished to offer. They became experts in our field, asked all the right questions, and helped us through the process of negotiation to get our contract awarded in about half the time we expected. We’re very pleased.”

-Adrian Mangiuca, Commerce Director (NanoRacks, LLC)

“I can not say enough good things about what Federal Schedules, Inc has done for Zanfel Laboratories, Inc, as well as for the Zanfel brand, both in contracting and in distribution. Not only did Peter and Elizabeth walk us through the contracting process in order to expedite Zanfel’s contract renewal, but they also shared insight where new opportunities might exist for Zanfel’s product, Zanfel Poison Ivy Wash.

Zanfel was very cautious in establishing a business relationship with Federal Schedules, Inc, as what they were promoting actually seemed “too good to be true”. The learning curve involving the exchange of information about Zanfel Laboratories and its flagship product, Zanfel Poison Ivy Wash, took a few weeks to conclude this dialog exchange. Once the renewal paperwork had been completed, it was just a matter of time in order to wait for the VA contracting officer to begin the review. And Federal Schedules, Inc personnel were ready!!!. As the renewal paperwork was so thoroughly completed, the contracting officer admitted that there wasn’t really anything left to negotiate. And Zanfel Laboratories personnel were ready for that!

Again, I can not say enough about Federal Schedules, Inc. They have “over delivered” on every aspect that we discussed. In my humble opinion, it’s not a matter of whether or not you partner with Federal Schedules, Inc, but the real question is, why haven’t you partnered with them already???”

-Steve Sisler, Vice President of Sales Development (Zanfel Laboratories, Inc.)

“After sitting through a local PTAC seminar about getting on the GSA we thought we were savvy enough to navigate the waters ourselves. After several months of putting together an application, back and forth with the GSA and many more months of waiting we received a rejection letter. We learned the hard way that we needed a consultant.

We called FEDSched. They had us resubmitted just a few days after our first call. They did all the work and everything was better and faster than expected. Needless to say, our submission was quickly accepted and they walked us through the negotiation process…a process we would not have known how to manage on our own had we somehow managed to make it that far.

In the end, they performed exactly as advertised and have my highest recommendation for anybody looking for help getting on the GSA.”

-Joseph B. Lawrence, CEO (Nationwide Pharmaceutical)

“Elizabeth and Erica orchestrated a GSA PSS award in under three months which is absolutely REMARKABLE! I realize they likely handle multiple clients at once but they ALWAYS treat you like the most important one during the proposal and post-award.”

-Robert Datoc, Senior Contracts Manager, Proposal Manager (FTS International, LLC)

“First and for most, I want to commend the amazing team we had the pleasure of working with. We are absolutely pleased with the work performed and the efficiency with which each member of the team provided. At times when it seemed as if the project would be become stressful, the team was able to take put our minds at ease allowing this to be a smooth process. Thank you Melody, Karen and the rest of the team for all your help in getting us awarded!”

-Laura Martin, Carlos Martin Landscape Design LLC

“In the past we have always done all the work on our GSA contract. Since we were overwhelmingly busy we decided to shop around for someone else to handle the GSA renewal process. After extensive research we selected Fed Schedules. The process was so easy and painless that everyone in our office was wondering why we had not done it sooner. Their knowledge and expertise was well above our expectations and I would highly recommend Federal Schedules, Inc.”

-Kevin Peithman, CEO (Allied Modular Building Systems, Inc.)

“ARS is extremely pleased with the quick turn on the updating of our GSA Schedule Contract. Erika and Tom are able to quickly perform the necessary tasks with minimal ARS intervention. This directly leads to increased revenue for ARS.”

-Bryce Skinn, Contracts Manager (Applied Research Solutions, Inc.)

“Proactive, experienced, responsive, and friendly are a few ways that I would describe Federal Schedules. Peter understood the situations that required an explanation and the ones that needed immediate action. His knowledge, guidance and delivery were exactly what we were looking for in a consultant. Our experience with Federal Schedules during the GSA approval process is what prompted us to invest in on-going support. We trust this team and highly recommend them. ”

-Krissi Magistro, Director of Sales and Marketing (BŌMĪ International)

“The team we worked with was very professional and knowledgeable. They were able to guide us through what was needed, and we had our schedule in hand much faster than expected. I’ve worked with other companies to get a GSA schedule before, and Federal Schedules, Inc. is by far the best I’ve dealt with.”

-Julie Hastrup, Senior Vice President (Telesto Group LLC)

“The work performed by FEDSched for Aquarian Systems has been invaluable. We are a small company and I had been attempting to do all the GSA Schedule tasks myself – as many small business owners do. I finally realized that I needed professional help to manage Aquarian’s GSA schedule. Thankfully, I found FEDSched and Erika Vernon. Not only did they deliver everything I asked for (fee modifications, labor category additions, etc), they provided additional support for things that I didn’t even realize I needed. Best of all, they delivered everything in a quick and timely manner. Lastly, everyone at FEDSched ensured that I remained involved and fully informed throughout the various processes without impeding my primary duties of running a company. I cannot say enough good things about their services and deliverables. I simply wish every other business and institution I deal with had their work ethic!”

-Jim Kylis, President & Founder (Aquarian Systems, Inc.)

“The team I worked with here could not have made a complex, scary, and overwhelming experience any simpler and easier to navigate. I would recommend them to anyone that needs consulting services.”

-David Lassiter, Director of Business Development (CodeMettle, LLC)

“Before I started working with Federal Schedules, I naively thought that I could figure out how to become a GSA Vendor on my own. After hours of wasted time trying to navigate the extremely complex process, I was lucky enough to stumble across Federal Schedule’s website. I was impressed by all the great information they provided about the process, and immediately reached out to learn how they could help me. When I realized they offered a turn-key solution, I thought it was too good to be true. My expectations were greatly exceeded when I started working with Melody and Peter on my application. Their depth of experience was very impressive, and they provided me with an extremely streamlined approach to the application. They taught me exactly what I needed to know, were very respectful of my busy schedule, and provided a polished, high quality application. I received notification that my application was accepted several months ahead of when I was expecting to receive the notification, and there was very little negotiation due to the excellent work of Melody and Peter on the initial submission. I would like to express my sincere gratitude to the entire team at Federal Schedules, and I look forward to continue to work with them during my company’s next stage as a GSA Vendor!”

-Eva R. Garland, Ph.D., CEO (Eva Garland Consulting, LLC)

“Federal Schedules did an amazing job in securing a MOBIS schedule for our small business. Our contact at the company provided exceptional guidance, was thorough and responsive to inquiries from the GSA contracting officer as well as from my staff. When complexities arose they consistently provided clear advice and support resulting in award. I would strongly recommend Federal Schedules for further work.”

-Carla Villarreal, CEO and President (Transitions in Progress, LLC)

“The team that Julie Crosby has put together is not only responsive to our unique contract needs, but treats our challenges as their own. We have used the team at Federal Schedules for obtaining our contract and ongoing contract maintenance (which includes a number of modifications). Working with Federal Schedules has proven to be a very good return on our investment.”

-Mike Mattson, CEO (Rhino Technology Group, Inc.)

“I along with everybody here value the high level of service that Tom and your organization have provided MGS throughout the years we have worked together and look forward to continuing that relationship.”

-Bill Clinton, Pricing Manager (Monster Government Solutions, LLC)

“I am, quite simply, astounded at the service you provide, and you made the effort to get our first GSA schedule a predictable and repeatable effort. In this environment that is simply outstanding!”

-James E. Filla, President (InSequence, Inc.)

“Over the past few months, your hard work and diligence has resulted in the timely response to several key business items. This has been a significant accomplishment for our division and you are to be congratulated. We heartily extend our thanks.”

-Paul R. Greco, Director of Contracts (Harris Corporation)

“On behalf of B&A, I would like to personally thank you for your hard work in getting this schedule in place. We greatly appreciate the support and guidance you have provided us. It has been truly amazing, given our previous interactions on our other schedule.”

-Jonathan Evans, President (Bart & Associates, Inc.)

“I’m extremely pleased with our experience with Federal Schedules. Their staff was responsive, courteous, and extremely knowledgeable. At the end of the day, I cannot think of any constructive criticism; they are simply excellent at what they do.”

-Michael T. Branning, President (AVTEC, Inc.)

“I wanted to express my gratitude and sincere appreciation to you for all that Melody and Elizabeth have done for us, and our GSA Schedule Contract throughout our multiple company transitions. That included two novations, an emergency mod for our first five year extension, a second five year extension, and a stand alone name change. We would not be where we are today with our GSA sales without the expertise and guidance provided to us by Melody and Elizabeth and the rest of the Federal Schedules team.”

-Robert E. Lantz, Director of Business Development (APTIV Technology Partners, LLC)

Since 1986, Federal Schedules, Inc. (FEDSched) has served as a leading GSA Contract consultant. Our team of government contract experts have helped businesses of all sizes and industries successfully obtain, manage, and grow their GSA and VA Schedule Contracts. FEDSched provides an unrivaled level of expertise and guidance businesses can trust to navigate the intricacies of the GSA Schedule Contract and stand out in the federal market space.